Payroll Specialist/ HR Assistant

Mission Critical: This position is critical to the mission and vision of the United Synagogue as it safeguards the confidentiality of financial information using best practices and thereby improves the efficiency of financial reporting.

Reports To: The Payroll Specialist reports to the Controller of Finance and Accounting.

Position Purpose: As a member of the Finance Team, the Payroll Specialist will take the lead to ensure the accurate processing and recording of company’s payroll. The purpose is to perform both the payroll processing and recording the corresponding financial information in the general ledger.

Duties and Responsibilities: The main responsibilities of the Payroll Specialist/ HR Assistant shall include but not necessarily be limited to the following:

• Processing semi-monthly payroll for executive and administrative staff
• Updating employee information in the system as it changes and ensuring it agrees to information in HR files.
• Prepare journal entries to record payroll and payroll related costs in the general ledger
• Process monthly parsonage payments.
• Payment and recording of all payroll/benefits related costs including medical, dental, vision, Life, LTD etc. including the proper funding of pension.
• Process accurate and timely quarterly (941 tie-outs) and year-end reporting (W-2 and 1099).
• Monitor time and attendance and be the company’s resource to train new employees and ensure that staff are using systems as intended.
• Provides training on Paycom processes as needed by new hires and/or managers.
• Assist with monthly payroll reporting and variance analysis of payroll related expenditures
• Assist with payroll budgeting and projections.
• Assist management in creating an accurate allocation for employees that work in multiple departments and ensure allocations are updated timely and accurate.
• Other special projects/duties as required.
• Posting all advertisements on all job boards
• All data entry, into the talent acquisition system administration,
• Facilitate new hire process work flow and orientation process.
• Under the direction of the HR Director, ensures the quality, integrity and confidentiality of all employee records and files at all times.
• Creates all new employee records and update records as required by filling all pertinent data.
• Submits all workmen’s compensation and disability claims.

Knowledge and Skills:

• Strong knowledge of federal and state payroll regulations.
• Strong PC skills including proficiency in Excel.
• Strong work ethic and team player.
• High degree of professionalism.
• Ability to deal sensitively with confidential material.
• Strong interpersonal (verbal and written) communication skills.
• Ability to communicate with various levels of management.
• Decision-making, problem-solving, and analytical skills.
• Organizational, multi-tasking, and prioritizing skills.
• Working knowledge of payroll best practices.
• Working knowledge of Paycom or similar payroll vendor system in a multi-state environment.
• Integrity and strong attention to detail are crucial for this role.

Education and Work Experience:

• Bachelor’s degree in accounting with 3 years’ experience, or in lieu of a BA degree must have at least 5 years exp. with a minimum of an associate’s degree in accounting
• Must have a minimum of one year HR experience supporting a HR executive.